Amused Group is bound by the Privacy Act 1988 (Cth) (“the Act”), which requires the Amused Group to comply with the 10 National Privacy Principles (“the NPPs”), which sets out minimum standards in relation to the collection, use, storage and disclosure of all personal information that is collected by Amused Group. Amused Group will take all reasonable steps to protect the privacy of the personal information that it collects uses or discloses.
APPLICATION OF THIS POLICY
This policy applies to all employees and prospective employees (i.e. job applicants) of the Amused Group, including Amused Group Australia Pty Ltd and Black Stream Pty Ltd. This Policy does not apply to acts and practices of Amused Group which relate directly to the personal information. Amused Group collects from customers, suppliers, contractors, agents and any other individuals.
WHAT IS PERSONAL INFORMATION?
Personal information is any information that can be used to identify a person. This includes any personal information or opinions about the person, whether true or not, no matter how the information or opinions are recorded.
Examples of personal information include: 1. Your first and last name (including title); 2. Your contact details (including email address, mobile phone number, and address); and 3. Any other information reasonably necessary for the job application process (education details, employment history, licences and other information traditionally gathered during a recruitment process).
Sensitive information is a special category of personal information and includes, but is not limited to, information about a person’s health, race or ethnic origin, political or religious beliefs, membership of a trade union or association, or criminal record. Amused Group will not disclose a person’s sensitive information without the person’s consent, unless there is a need to disclose such information in accordance with the Act or to comply with any other legislation.
Amused Group collects personal information from job applicants and prospective employees when considering whether to make offers of employment or for employment purposes. Amused Group will usually collect personal information directly from you. This collection could occur through conversations in person, over the phone, or via email (including when you send us your application documents such as resume or cover letter). Amused Group also collects information in other ways, for example, a nominated referee from a previous employer.
A failure by an applicant to provide any lawfully requested information may result in the processing of the application being delayed or may result in the application being unsuccessful. Any information which is provided by a job applicant which is later found to be false, may result in the persons’ application being unsuccessful or if the person is employed, result in the termination of that person’s employment.
DISCLOSURE AND USE OF PERSONAL INFORMATION
We will only use your personal information in accordance with the Australian Privacy Principles. These principles let us use your information for the purposes for which it is collected. When you provide personal information to Amused Group as part of an employment application, this means your personal information may be disclosed to or used in connection with reviewing and processing your employment application (assessment, interviews, feedback, internal statistics). In the case of external contractors, the information collected may be disclosed or used in connection with performing services for Amused Group under the relevant contract (granting access, organising work, payment for services, internal reporting).
Personal information may also be used and disclosed at other times when required or authorised by law.
Sensitive information will only be disclosed or used as above when you have given consent to its disclosure or use, or where it is required by law.
CONSENT TO COLLECT, USE AND DISCLOSE
If you complete an application form or provide us with your resume or provide any personal information by email, in paper or in person, we will treat it as explicit consent to our use of your personal information as per this policy.
If a job applicant applies for a job and their application is unsuccessful but they would like Amused Group to hold on to their application to consider them for other positions which may arise from time to time, the applicant should provide their written consent to Amused Group to do so.
ACCESS TO AND CORRECTION OF PERSONAL INFORMATION
Subject to any agreed or lawful exceptions, a job applicant has a right to: access and copy their personal information which is held by Amused Group; and correct any incorrect information held by Amused Group about the applicant.
SECURITY OF PERSONAL INFORMATION
Amused Group will take reasonable steps to secure a job applicant’s personal information.
INSPECTION OF CERTAIN RECORDS BY EMPLOYEES
Company employees do not have a general right to access and review their personal records which is held about them by Amused Group.
Employees may however, access certain statutory employment records including: – the name of the industrial instrument or instrument under which his/her employment is regulated. For example, the name of the relevant Award Agreement, Enterprise Bargaining Agreement or Australian Workplace Agreement; – his or her time and wages records including overtime (if applicable) and remuneration; – his or her records of leave, including leave taken and available entitlements; – his or her records of superannuation contributions; and – workers compensation records, if an employee has had an accident.
Amused Group will provide an employee with a copy of these records within a reasonable time after the request being made. These records will be made available to the employee at either the premises where the employee works or at other mutually agreed premises. All other employment records are exempt from the Privacy Act 1988 (Cth) and those employment records and personnel records may not be made available to employees. An employee will not be provided with access to another employee’s records.
MAINTENANCE OF RECORDS
Amused Group is required to keep employee records for seven years from the date on which an entry is made or from termination of an employee’s employment, depending on which happens first.
In the case of other records such as tax records, Amused Group must maintain those records for a continuous period of seven years from the date the entry is made.
All employees of Amused Group must not disclose confidential or personal information which is collected by Amused Group about its suppliers, customers, agents or contractors.
If an employee is not sure whether information is confidential or personal then they must check with their manager or Amused Group’s General Counsel.
Confidential and Personal Information is information that is not in the public domain. It includes, but is not limited to, the following types of information: – any personal information about an individual; – any information about a supplier, customer, agent or contractor of Amused Group; – any personal information about an employee or colleague (including a prospective or former employee); and – any information about Amused Group’s business affairs or business systems.
CONTACT US ABOUT PRIVACY
If you remain dissatisfied or have concerns about any privacy issue you may also contact the Office of the Australian Information Commissioner on 1300 363 992 or www.oaic.gov.au.